This is the workflow that keeps your posts clean, consistent, and fast to publish.

STEP 1 — Write in Word using your custom styles

Use:

• Heading 1 (for your title)
• Heading 2 (for section headers)
• Heading 3 (for sub‑section headers)
• Normal (for paragraphs)
• Bullet/Numbered lists
• Images inline or as placeholders

This is perfect. You’re writing, not formatting.

⭐ STEP 2 — Select ALL → Copy

Just Ctrl+A → Ctrl+C.

Don’t worry about formatting — we’re going to strip it.

⭐ STEP 3 — Paste into WordPress using Ctrl+Shift+V

This is the magic move.

Ctrl+Shift+V = Paste as plain text.

This removes:

• Word’s inline font sizes
• Word’s inline line heights
• Word’s inline margins
• Word’s <span> tags
• Word’s weird HTML wrappers
• Word’s custom styles
• Word’s hidden formatting

You get pure text, but WordPress still recognizes:

• paragraphs
• line breaks
• bullet lists
• numbered lists

This is the cleanest possible paste.

⭐ STEP 4 — Convert your subheads to H2/H3

WordPress will paste them as paragraphs.

So:

• Click the subhead
• Change block type → Heading
• Choose H2 or H3

This takes seconds.

⭐ STEP 5 — Insert images where they belong

Click between paragraphs → “+” → Image.

This keeps images clean and responsive.

⭐ STEP 6 — Let your template + global styles do the rest

Because you’ve already:

• fixed heading sizes
• fixed paragraph spacing
• fixed block gap
• fixed content width
• fixed category footer spacing

Your posts will format themselves.